When clients ask for pricing to transport their load or project, what they receive often varies from carrier to carrier. It’s not as easy as looking at the final number – what all does that number include? Is it itemized? Did the carriers factor in the same equipment, fuel and mileage, and other factors to come up with the cost?
It’s important for clients to ensure they evaluate the quotes they receive apples to apples so they’re not hit with hidden additional costs and/or surprise charges later. The carrier with the lowest quote isn’t always the cheapest if they did not include certain fees and features that other carriers included in their pricing.
Here are the factors we consider and include when determining a rate for our clients:
All of these factors we consider fixed costs, including fuel, which does not tend to fluctuate greatly and we can typically project. Other trucking and logistics companies often keep fuel separate because it may change 1-2% before the load actually runs, which can lead clients to pay an unexpected fuel surcharge. Less experienced carriers may also not provide a quote with full permits included because they lack the experience and understanding of load size or equipment type required for the load dimensions and weight.
When initially asking for a quote, be sure to provide as many details up front about the load or project, such as:
Once you receive a rate from a carrier, pay attention to what the rate includes and does not include. Don’t be afraid to ask for clarification of what “all in” means or if you’re unclear about any of the charges included. It's important for clients to ask these questions when getting freight transport quotes because often “all in” means something different to each carrier. Taking the time to get an accurate apples-to-apples comparison ensures you’re getting the best value for your money with no unexpected or unnecessary charges.